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Privacy Notice

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SaferGems is part of the British Industry Security Association Limited which is incorporated in England & Wales and acts as a trade association for the private security industry. We are committed to protecting your privacy and protecting any data that we collect concerning you. This notice, together with our Terms of Use, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our website - www.safergems.org.uk and by use of our services.

This Privacy Policy applies only to your use of www.safergems.org.uk and SaferGems services. Our website contains links to other websites. Please note that SaferGems has no control over how your data is collected, stored, or used by other websites and advise you to check the privacy policies of any such websites before providing any data to them.

Information Collected

We may collect any or all of the information that you give us through any means, including but not limited to: filling in forms on this website, by corresponding with us by phone, e-mail or otherwise, subscribing to our services or attending our events. Depending on the type of transaction you enter into we may collect your name, business name and address, business telephone number and business email address.

Data collected in the UK is held in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2016. All reasonable precautions consistent with good industry practices are taken to prevent unauthorised access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

Information Use and legal basis for processing

We use the information collected primarily to process the task for which has been requested of us either via the website or through any other communication. We may also send communications to you on, including but not limited to, SaferGems alerts and bulletins and invitations to our events,. At any time, you can stop receiving emails from us using the link contained in the email. If you don’t have an email from us to hand or have received other communications and want to opt out, simply email us at info@bsia.co.uk and we will update our data.

For our members the legal basis for the processing of personal data is contract. For other users it will be our legitimate business interests, described in more detail below, although we may also rely on consent for specific uses of data.

  • We will rely on contract if we are negotiating or have entered into a membership contract with you
  • We will rely on legal obligation if we are legally required to hold information on you to fulfil our legal obligations
  • We will in some circumstances rely on consent for particular uses of your personal data that you have consented to (e.g. by subscribing to emails)

Our Legitimate Business Interests

We provide a service that assists a large number of retailers in the jewellery sector. Our services benefit the jewellery sector and the wider public by helping prevent and detect criminal acts against the jewellery, pawnbroking, arts and antiques industry

Our legitimate interest in processing personal data is to prevent and detect crime against the jewellery, pawnbroking, arts and antiques industry. In order to provide this service we need to record the personal data of traders and photographic images of members of the public committing crime or acting suspiciously. Our marketing messages comply with the law, make no attempt to mislead or deceive members, and generally are a benefit to society.

Consent

Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Disclosing Information

We do not disclose any personal information obtained about you from this website to third parties except when we need to do so in order to conduct our business and complete necessary transactions. We may also use the information to keep in contact with you and inform you of developments associated with our organisation. You will be given the opportunity to opt-out from any mailing list or similar device. If at any time in the future we should wish to disclose information collected on this website to any third party, it would only be with your knowledge and consent.

We may from time to time provide information of a general nature to third parties - for example, the number of individuals visiting our website or completing a membership form, but we will not use any information that could identify those individuals.

Where we store and process your personal data

Your data will only be stored within the European Economic Area ("the EEA") (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Retention of data

We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. After such time, we will only keep the relevant personal data on our suppression list to ensure we no longer contact you. Accordingly, we run routine data cleansing to remove data that we no longer have a legitimate business interest in maintaining.

Access to data and your rights

The General Data Protection Regulation gives you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete. You have the right to ask us not to process your personal data. For further information about your rights or if you want to make a complaint about the way we have processed your information, you can contact the ICO who oversee data protection law – www.ico.org.uk

If you would like to access the data we hold about you, withdraw consent or exercise your 'right to be forgotten', please email info@bsia.co.uk

Changes to this Policy

Any changes to our Privacy Policy will be placed here and will supersede this current version. We will take reasonable steps to draw your attention to any changes in our Policy and you will be deemed to have accepted the terms of the latest Privacy Policy on your first use of the website following the alterations. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval. This policy is effective from 25th May 2018.

Contacting Us

If you have any questions about our Privacy Policy, or if you want to know what information we have collected about you, please email us at intel@safergems.org.uk You can also correct any errors in that information or require us to remove your details form any list under our control.

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